2023 Aerial Drone Championship: Dragonfly

Join us for Aerial Drone Championship: Dragonfly, held Friday, May 19, 2023 and Saturday, May 20, 2023 at the Fairmont State University Falcon Center!

Schedule

The event schedule will be roughly as follows. This schedule is tentative and any changes to the schedule will be communicated to registered teams via email.

Monday, May 15:
5:00 PM: Deadline to submit Competition Logbooks for review via RobotEvents.

Friday, May 19:
8:00 AM: Doors open
9:00 AM: Inspection begins
9:00 AM: Skills fields open (must pass inspection first)
11:00 AM: Pilots' Meeting
11:30 AM: Opening Ceremony
12:00 - 1:00 PM: Lunch break
1:00 - 6:00 PM: Qualification matches & Skills fields open
6:30 PM: Venue closes

Saturday, May 20:
8:00 AM: Doors open
9:00 AM - 12:00 PM: Qualification matches & Skills fields open
12:00 - 1:00 PM: Lunch break
1:00 - 3:00 PM: Qualification matches & Skills fields resume
3:00 PM: Alliance Selection
3:30 - 5:00 PM: Elimination matches
5:00 PM: Closing Ceremony and Awards

Digital Logbook Submission

Competition logbooks will be submitted and reviewed digitally. Digital logbooks must be submitted via the “Registered Teams” section of your RobotEvents account. The deadline to submit logbooks for review is Monday, May 15, by 5:00 PM Eastern. Physical logbooks, or digital logbooks submitted by other means (e.g. email), will not be accepted.

If your team has a physical logbook, you’ll need to scan the logbook to a PDF and upload to a site such as Google Drive or Dropbox, with sharing permissions set to “anyone with the link”. You will then submit a link to the PDF through RobotEvents. If your team has a digital logbook, you can choose to share a direct link to the logbook (e.g. as a Google Slides presentation, or anything else viewable in a web browser), or you could export a PDF and submit that.

The RobotEvents submission system will verify that the link you submit does not require a login or any other authentication. Submitted logbooks will only be shared with event staff and volunteer judges.

For detailed submission instructions, please see this page: How to Submit a Digital Engineering Notebook. If you have any questions or need help submitting your logbook, please get in touch with us via email.

Venue & Parking

The event will be held in the Fairmont State University Falcon Center. Please see this document for an annotated campus map.

Head-to-head and autonomous flight skills matches will be played in Falcon Center Gym 1. Team pit areas and practice fields will be located in Falcon Center Gym 2 and the adjacent Colebank Hall Gym.

Free parking is available in the campus parking garage. From the garage, take the elevator to the top floor and walk across the pedestrian bridge to the Falcon Center. The street address of the parking garage is: 1112 Bryant St, Fairmont WV 26554.

For an accessible entrance or large vehicle unloading, continue up Bryant St. to the point marked “Falcon Center Accessible Entrance and Load-In” on the attached map. From there, enter the Falcon Center on the second floor and take the elevator or stairs down to the gyms. Several accessible parking spaces are located near this entrance.

School buses and other large vehicles can park in the gravel lot located across Locust Avenue/US 19 from campus.

Hotel Discounts & Lodging Info

We are pleased to offer discounted rates at the following area hotels:

Quality Inn: $60.00 

• 1185 Airport Rd, Fairmont, WV 26554

• (304) 367-1370

• Mention "Drones" when making reservations

• 50 rooms* available

*rooms have two Double Beds, not Queen Beds

Microtel Inn: $69.00

• 20 Southland Dr, Fairmont, WV 26554

• (304) 363-3100

• Mention "Aerial Drone Championship" when making reservations

• 15 rooms available

Red Roof Inn: $222.58*

• 42 Spencer Dr, White Hall, WV 26554

• (937) 328-1446

• Ask for the "Red Roof Monthly Flash Sale"

• 8 rooms available

*222.58 is the rate for three(3) nights

Fairfield Inn: $95.00

• 27 Southland Dr, Fairmont, WV 26554

• (304) 367-9150

• Mention "Aerial Drone Championship" when making reservations

• 1-12* rooms available

*twelve(12) rooms available on the 18th, three(3) on the 19th, and one(1) on the 20th

Holiday Inn Express: $121-$141

• 2256 Landing Ln, Fairmont, WV 26554

• (304) 816-5133

• Ask for the "Fairmont State Rate"

• 11* rooms available

*nine(9) Double Queen Standards at $124 and two(2) Double Queen Suites at $141

Additionally, teams have the option to stay on campus in the Bryant Place residence hall. Each "suite" in Bryant Place accomodates 4 people with a central common area and private bathroom.

The cost per suite is $104 per night, plus $60 per stay for linens. For more information or to reserve suites, please contact Jennie Rowand, Fairmont State Catering & Conference Director, via email at Jennie.Sigman@fairmontstate.edu.

Pit Area Info

Each team will be provided with a 10’x10’ pit area, consisting of a table and 3 chairs under a folding canopy. Canopies are 10’x10’ at the floor and 8’x8’ at the top. Each pit area will also be provided with power. Please feel free to bring flags, banners, decorations, etc. for your pit area!

Each team’s pit area will also include a sign with their team number, name, and location, which you are welcome to take home with you at the end of the event. These signs will be produced within the next week or two and information will be pulled from your team’s profile in RobotEvents – if you plan to make any changes to your team name, please do so as soon as possible.

Team pits will be split across two different gymnasiums. Teams from the same organization (same team number) will receive pit areas near or directly adjacent to each other in the same gym. Each gym will also have a dedicated practice field and pit displays to keep up with the tournament.

Meals

The cafeteria in the Falcon Center will be open for lunch on Friday and Saturday. Lunch in the cafeteria is buffet-style for $8 per person. Lunch tickets will be available for purchase in the mornings to speed up the line.

Additionally, the Starbucks and Chick-fil-A locations in the Falcon Center will be open throughout the day.